Best Free Proposal Software

"Free" means two different things, and the difference matters

Search for "free proposal software" and most of what you'll find isn't actually free, it's a 7- or 14-day trial that quietly expects a credit card on file and a plan decision before the clock runs out. That's not free, it's a sales funnel. A genuine free plan is one you can use indefinitely, with no expiry date, even if it comes with limits on volume or features.

This list only covers tools with a real, ongoing free plan, and it's deliberately specific about what each one actually gives you for $0, because "free" that excludes e-signatures or caps you at a handful of documents a month isn't free in any useful sense.

Among the tools researched for this comparison, exactly two others besides VEYQO have a genuine no-expiry free plan: PandaDoc and Jotform. Everything else in this space, Proposify, Better Proposals, Bonsai, HoneyBook, Qwilr, Proposable, only offers a time-limited free trial, after which you need a paid plan to keep using the product at all. That's a meaningfully different thing from a free plan, and worth being precise about before you commit time to setting one up.

VEYQO: free plan

What's included: 3 proposals per month, with full access to every feature: clients, contracts, electronic signatures, and invoices. Nothing is gated behind the free tier; the only limit is how many new proposals you can create in a calendar month.

This is the detail that separates VEYQO's free plan from most competitors': the limit is purely volume, not features. A lot of "free" tiers elsewhere look generous on proposal count but then turn around and charge for e-signatures or invoicing: VEYQO's free plan includes both from the start. If 3 proposals a month covers your actual pipeline (true for a lot of freelancers between projects, or just starting out), there's no reason to ever pay. Pro is $19/month for unlimited proposals, AI-assisted drafting, and unlimited clients, if you outgrow the free tier.

What it doesn't have, free or paid: a public API, Zapier integration, a PDF download button (export is via your browser's print dialog), a mobile app, or multi-currency support.

PandaDoc: free plan

What's included: 5 documents per month (not proposals specifically: any document type counts against the limit), with e-signatures included within that cap. The free plan description on PandaDoc's own pricing page calls it "professional eSign without the price tag."

PandaDoc's free plan is real and has no expiry, which makes it a legitimate comparison point. The tradeoff against VEYQO is the document limit counts everything you create, not just proposals, and some features (the richer document editor, custom branding, AI assistant beyond the basic tier) are reserved for paid plans. If you expect to send more than 5 documents of any kind a month, you'll hit the ceiling fast.

Jotform: free plan

What's included: Jotform's Starter tier is genuinely $0/month, described as a "single-user self-serve plan." The relevant limit for proposal-style use is 10 signed documents per month, alongside broader limits on forms (5 active forms) and submissions.

It's worth being direct about this one: Jotform isn't a proposal tool. It's a no-code form builder, workflow automation, and AI-agent platform that happens to support document signing as one feature among many. If you already use Jotform for client intake forms or other workflows, its free signing quota is a nice bonus. If you're specifically looking for proposal software, templates, line-item pricing, a document built around "here's what I'll do and what it costs", Jotform's free tier isn't really built for that job, even though it is free.

What's not on this list, and why

Proposify, Better Proposals, Bonsai, HoneyBook, Qwilr, and Proposable all came up in the research behind this comparison, and none of them have an ongoing $0 plan, each offers a free trial (ranging from 7 to 14 days across the ones that stated a length) and requires a paid subscription afterward. That's a legitimate way to try software, but it's not what most people mean when they search "free proposal software," so they're left off this specific list. If a trial-based tool otherwise fits what you need, see the broader best proposal software for freelancers comparison, which covers pricing for all of them.

Which free option actually fits your situation

If you want e-signatures and invoicing included at no cost, with no document-type ambiguity: VEYQO's free plan is the most direct fit: 3 full-featured proposals a month, nothing gated.

If you expect to send a handful of different document types, not just proposals, and can live with paid tiers for richer editing: PandaDoc's 5-documents-a-month free plan is worth having as a second tool, or as your main one if the overlap with contracts/forms matters to you.

If you're already inside the Jotform ecosystem for forms or workflows: its free signing quota is a reasonable bonus feature, but not a reason to switch to it specifically for proposals.

For almost anyone evaluating this purely as "I need to send client proposals, get them signed, and eventually invoice for the work," VEYQO's free plan is built around exactly that loop with nothing held back for a future upsell, which is the detail worth checking on any "free" plan before you build a workflow around it.